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Microsoft outlook updating cached headers

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Follow these steps to compact the local cache file: NOTE: Outlook Connector includes the option “Download Headers Only” under the Send/Receive tab of the Outlook Connector Client configuration screen.When this option is enabled, Outlook only downloads the information needed to show messages in the message list, and not the full content of each message.When connected to Exchange messages will arrive with a slight delay in the mailbox.This is caused by Outlook which will check for new messages every 30 seconds by default.An ideal solution from Microsoft would be for Outlook’s Cached Mode slider to display the same behaviour for all mailboxes – but in the meantime, here’s a few suggestions that may alleviate these issues for end-users: 1) Add the Shared Mailbox as a separate account to the same Outlook profile, allowing you to configure the mail that is downloaded.This makes use of the ability for Outlook 2010 to have multiple Exchange accounts configured within a single profile, and takes advantage of Exchange’s ability for you to logon to a Shared Mailbox using the account that has been granted permission.If you’ve used Microsoft Outlook for an extended period of time, you may have noticed that it doesn’t run quite as smoothly as it used to.Outlook’s performance is affected by many things, including the amount of data it has to keep track of, any add-ons that are installed, how often it checks for new mail (checking more frequently can improve performance), and various other factors.

This has as advantage that messages will appear almost immidiatly when delivered to the mailbox.

Whilst OST repopulation is a pain that many companies have to go through, the Slider feature in Outlook 2013 mitigates against the time taken to populate the OST by allowing the user (or admin, via GPO) to only download the latest month, 3 months, 6 months, 12 months or 24 months of mail – rather than downloading the lot.

However as explained in MS KB article KB2733062, this does not apply to shared mailboxes – which begin a full download on first use: For organisations who rely heavily on very large shared mailboxes, switching off caching of shared mailboxes would be a typical option for an on-premises Exchange installation; however latency over the Internet to Office 365 mean that although valid as a temporary workaround it is not a good solution.

Compact the Outlook Connector Local Cache File Unlike POP, which stores data in a PST file, Outlook Connector stores a local copy of account data in a local cache file.

If you are using Outlook Connector, you can compact the local cache file to improve performance.